POSITION SUMMARY:
This role manages one full-time A/P Processor and one part-time QA-A/P processor and oversees the entire A/P process. This position interacts with all levels in the accounting department as well as numerous other departments in the company and reports directly to the Accounting Manager. The Accounts Payable Supervisor handles all aspects of the accounts payable process and is responsible for all activities in accounts payable, leading and directing the work of others to ensure timely and accurate payments of vendor invoices and expense vouchers. This position will oversee and supervise the coding, reviewing, analyzing, entering vendor invoices, and employee expense reports into the accounting system. This position has the responsibility of 1099 processing; accounts payable reconciliation, and positive pay processing. The Supervisor acts as a resource for other staff members and is available to answer both routine and complex questions and elevate to the next level when necessary. This position will represent ABH® and its services in a positive and professional manner and adhere to ABH®’s best practices, guidelines, policies and procedures as established, promoting ABH® as a leader in behavioral healthcare in all interactions and work.
DUTIES AND RESPONSIBILITIES:
- Supervises daily check run processing and assembly of checks for mailing;
- Distribute and delegate tasks and workflow among staff;
- Monitor work for conformance to policy and procedures, making suggestions as needed;
- Review staff work for accuracy;
- Supervise the processes of batching, reviewing and posting invoices;
- Supervise daily transactions including but not limited to voids, re-issues, check runs/ach’s, visual integrator processing;
- Oversee filing of paid invoices and the filing system;
- Oversee and review vendor set up and ensure accurate set up and documentation;
- Positive pay processing;
- Supervise and train staff;
- Lend guidance to other staff members who are encountering issues and be available for questions;
- Set up AP allocations and import into MAS90;
- Oversee preparation of A/P vouchers and coding invoices;
- Review vouchers prior to staff data entry and review posting;
- Backup all of the department’s A/P check runs and vouchering;
- Troubleshoot system issues;
- Reconciles vendor accounts and accounts payable subsidiary ledger to the GL;
- Opens and sorts mail;
- Prepares cash deposit slips;
- Orders and maintains vouchered inventory;
- Run the weekly audit reports and provide input to Accounting Manager for review;
- Obtain, follow up and maintain W-9 information for tax reporting purposes, in accordance with IRA rulings and standards;
- Annual processing of 1099 and perform expense analysis as needed;
- Assist with year-end audit requests;
- Responsible for all communications regarding payments, including the maintenance of appropriate documentation;
- Handle all vendor inquiries and provide service to our vendors and resolve issue;
- Responsible for researching discrepancies and missing information;
- Maintains confidentiality of all client protected health information and adheres to all HIPAA related policies and procedures;
- Demonstrates ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds;
- Performs other tasks/responsibilities as required to support the business operations.
SUPERVISORY DUTIES AND RESPONSIBLITIES:
Responsible for the supervision/management of staff assigned. This includes; but is not limited to establishing and maintaining a working environment conducive to positive morale and teamwork; recruit and hire qualified employees; provide orientation and on-the-job training for staff. Establish short and long term goals that are both measurable and obtainable to meet contract requirements and ensure that these expectations are clearly communicated and understood by all direct and indirect reports. Review and approve all applicable timesheets. Oversee the daily responsibilities of direct reports to ensure that ABH policies and procedures are being followed and the program/department goals are being met. Provide year-round feedback to employees, counseling, coaching, and training resources and support as necessary. Refer performance concerns/issues to next level Manager & Human Resources Department for advice, next steps and appropriate action. Complete timely staff performance evaluations outlining clearly defining goals/expectations, secure applicable signatures/approvals and process paperwork.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- Bachelors Degree in Accounting or Business or equivalent work experience, 3 – 5 years experience working in an Accounts Payable Department or an equal combination of education and experience;
- Supervisory experience;
- MAS90 experience preferred, but not required;
- Attends annual Conflict of Interest training.
KNOWLEDGE/SKILLS/ABILITIES:
- Strong attention to detail; ability to work on multiple tasks and meet deadlines;
- Excellent PC skills with demonstrated experience using Microsoft Office Package (MS Word, Excel, Power Point, Access, Outlook); internet;
- Strong written and verbal communication skills required;
- Capable of composing reports and documents in a clear and organized manner.
We are an Equal Opportunity Employer.